Policies & Procedures
Food & Beverage Policy
All food & beverages must be supplied, prepared and consumed on the premises of BTCC. Guests may not bring in any food or beverage with the exception of specialty cakes provided by a licensed bakery for a Wedding, Birthday, Anniversary or other special occasion approved by the management. There will be a $.50 charge per person (guarantee #) and this includes cake cutting and service by BTCC staff. It is required that BTCC cut and serve your Wedding or Special Occasion cake. Guests may not remove any food or beverage provided by BTCC from the premises due to license and insurance restrictions.
Alcohol Consumption Policy
No liquor will be sold to or consumed at Bemidji Town and Country Club by any person under the legal age of 21. Identification may be requested of any persons by member of our staff. No liquor will be sold to or consumed at Bemidji Town and Country Club by any persons who, in the opinion of appropriate staff, is or appears to be intoxicated. No one is permitted to bring alcohol onto the premises and no one is permitted to leave the facility with an alcoholic beverage. The police will be called if needed to prevent an intoxicated person from driving any vehicle. Any expense incurred by Bemidji Town and Country Club enforcing our Alcohol Consumption Policy will be added to your bill.
Menu Selections & Guarantees
Menu selections are due 30 days in advance. A guaranteed number of guests are due 72 hours in advance. Once we receive your guarantee, your number cannot be decreased but can be increased. The guarantee number is the number for which you will be charged even if fewer guests attend. You will also be charged for any additional meals served above the guarantee. Prices for food & beverages are not guaranteed until 60 days before your event due to fluctuations in the market. Please be sure to work with a current menu.
Payment, Service Charge & Tax
Final payment is due the day before the event (unless other arrangements have been made with management). All food and beverage prices are subject to a 6.7895% MN State Tax and an 18% Service Charge. Alcohol is also subject to an additional 2.5% MN State Tax. The entire service charge is subject to 6.7895% state tax and is distributed to employees who prepare, serve, and manage your event.
Decorations
You may bring in candles for a centerpiece as long as they are in a container that will catch wax. CONFETTI & GLITTER ARE NOT PERMITTED. NO NAILS OR TACKS MAY BE USED. There will be an additional fee for any damage and extra clean up that may be necessary. BTCC has votive holders and mirror tiles available for rent. (See Misc. Items)
Liability & Damages
BTCC shall not assume any responsibility for the loss of any personal items placed in our facility prior to, during or following your event. BTCC also reserves the right to charge an appropriate clean up or damage fee if the condition of the facilities after the event deem this to be necessary. Any damage to Bemidji Town and Country Club property caused by you, an attendee, or performer shall be the responsibility of the host. Security is required for all Wedding Receptions and provided by the BTCC at no extra cost.
Room Rental
Room rental rates are as follows:
No date is secure with out a signed contract and 1/3 payment of Room Rental Fee. Room Rental Fees are non-refundable, due upon booking, and are required to secure a date.
*Security is required for all Wedding Receptions and is covered by the Room Rental Fee.
Smoking
Our facility is smoke free. Smoking is permitted on our deck.
Minimums
Friday & Saturday Evenings April 15th thru October 15th:
Entire Clubhouse $3,000.00
Banquet Room only $1,500.00
Off-season October 15th thru April 15th:
$1500.00 minimum
On Friday and Saturday evenings there is a Food & Beverage minimum, which is stated on this contract. If the Host’s food and beverage purchases do not total this amount, you will be billed for the amount you are short. The food and beverage minimum excludes taxes and service charges. T he regular room rental fee still applies regardless of meeting this minimum.
Food & Beverage Policy
All food & beverages must be supplied, prepared and consumed on the premises of BTCC. Guests may not bring in any food or beverage with the exception of specialty cakes provided by a licensed bakery for a Wedding, Birthday, Anniversary or other special occasion approved by the management. There will be a $.50 charge per person (guarantee #) and this includes cake cutting and service by BTCC staff. It is required that BTCC cut and serve your Wedding or Special Occasion cake. Guests may not remove any food or beverage provided by BTCC from the premises due to license and insurance restrictions.
Alcohol Consumption Policy
No liquor will be sold to or consumed at Bemidji Town and Country Club by any person under the legal age of 21. Identification may be requested of any persons by member of our staff. No liquor will be sold to or consumed at Bemidji Town and Country Club by any persons who, in the opinion of appropriate staff, is or appears to be intoxicated. No one is permitted to bring alcohol onto the premises and no one is permitted to leave the facility with an alcoholic beverage. The police will be called if needed to prevent an intoxicated person from driving any vehicle. Any expense incurred by Bemidji Town and Country Club enforcing our Alcohol Consumption Policy will be added to your bill.
Menu Selections & Guarantees
Menu selections are due 30 days in advance. A guaranteed number of guests are due 72 hours in advance. Once we receive your guarantee, your number cannot be decreased but can be increased. The guarantee number is the number for which you will be charged even if fewer guests attend. You will also be charged for any additional meals served above the guarantee. Prices for food & beverages are not guaranteed until 60 days before your event due to fluctuations in the market. Please be sure to work with a current menu.
Final payment is due the day before the event (unless other arrangements have been made with management). All food and beverage prices are subject to a 6.7895% MN State Tax and an 18% Service Charge. Alcohol is also subject to an additional 2.5% MN State Tax. The entire service charge is subject to 6.7895% state tax and is distributed to employees who prepare, serve, and manage your event.
Decorations
You may bring in candles for a centerpiece as long as they are in a container that will catch wax. CONFETTI & GLITTER ARE NOT PERMITTED. NO NAILS OR TACKS MAY BE USED. There will be an additional fee for any damage and extra clean up that may be necessary. BTCC has votive holders and mirror tiles available for rent. (See Misc. Items)
Liability & Damages
BTCC shall not assume any responsibility for the loss of any personal items placed in our facility prior to, during or following your event. BTCC also reserves the right to charge an appropriate clean up or damage fee if the condition of the facilities after the event deem this to be necessary. Any damage to Bemidji Town and Country Club property caused by you, an attendee, or performer shall be the responsibility of the host. Security is required for all Wedding Receptions and provided by the BTCC at no extra cost.
Room Rental
Room rental rates are as follows:
| Entire Clubhouse (seats approx. 225) | $1,375.00 plus tax |
| Banquet Room Only (seats approx. 100) | $475.00 plus tax |
| Course-Side Lounge (Private - seats 50) | $175.00 plus tax |
| Deck set-up fee | $100.00 plus tax |
| *Wedding Receptions require renting the entire clubhouse | |
No date is secure with out a signed contract and 1/3 payment of Room Rental Fee. Room Rental Fees are non-refundable, due upon booking, and are required to secure a date.
*Security is required for all Wedding Receptions and is covered by the Room Rental Fee.
Smoking
Our facility is smoke free. Smoking is permitted on our deck.
Minimums
Friday & Saturday Evenings April 15th thru October 15th:
Entire Clubhouse $3,000.00
Banquet Room only $1,500.00
Off-season October 15th thru April 15th:
$1500.00 minimum
On Friday and Saturday evenings there is a Food & Beverage minimum, which is stated on this contract. If the Host’s food and beverage purchases do not total this amount, you will be billed for the amount you are short. The food and beverage minimum excludes taxes and service charges. T he regular room rental fee still applies regardless of meeting this minimum.
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