Banquets, Parties and Weddings
Policies & Procedures
Food & Beverage Policy
All food & beverages must be supplied, prepared and consumed on the premises of BTCC. Guests may not bring in any food & beverage with the exception of specialty cakes provided by a licensed bakery for a Wedding, Birthday, Anniversary or other special occasion approved by management. There will be a $.25 charge per person (guarantee #) and this includes cake cutting and service by BTCC staff. It is required that BTCC cut and serve your Wedding or Special Occasion cake. Further, guests may not remove any food or beverage from the premises due to license and insurance restrictions.

On Friday and Saturday evenings there is a Food & Beverage minimum, which is stated at the bottom of this contract. If the Host’s food and beverage purchases do not total this amount, you will be billed for the amount you are short. The regular room rental fee still applies regardless of meeting this minimum.

Liquor Policy
All state laws pertaining to the drinking age will be enforced and ID’s are required when asked for. Wedding parties are not excluded from having their ID’s checked. Our Food & Beverage staff reserves the right to refuse service to anyone. All beverages must be purchased from BTCC, BTCC staff will take any beverages brought into the facility.

Menu Selections & Guarantees
Menu selections are due 30 days in advance. A guaranteed number of guests are due 48 hours in advance. Once we receive your guarantee, your number cannot be decreased but can be increased. The guarantee number is the number for which you will be charged even if fewer guests attend. You will also be charged for any additional meals served above the guarantee. Prices for food & beverages are not guaranteed until 60 days before your event due to fluctuations in the market. Please be sure to work with a current menu.

Payment, Service Charge & Tax
Final payment is due the day before the event (unless other arrangements have been made with management). All food and beverage prices are subject to a 6.875% MN State Tax and an 18% Service Charge. Alcohol is also subject to an additional 2.5% MN State Tax. The entire service charge is subject to 6.875% state tax and is distributed to employees who prepare, serve, and manage your event.

Decorations
You may bring in candles for a centerpiece as long as they are in a container that will catch wax. CONFETTI & GLITTER ARE NOT PERMITTED. NO NAILS OR TACKS MAY BE USED. There will be an additional fee for any damage and extra clean up that may be necessary. BTCC has votive holders and mirror tiles available for rent. (See Misc. Items)

Liability & Damages
BTCC shall not assume any responsibility for the loss of any personal items placed in our facility prior to, during or following your event. Furthermore, the event host is liable for any damage to BTCC property during your event. Security is required for all Wedding Receptions.

Room Rental
Room rental rates are as follows:
Entire Clubhouse (seats approx. 225) $1,200.00 plus tax
Banquet Room Only (seats approx. 100)    $475.00 plus tax
Course-Side Lounge (Private - seats 50) $175.00 plus tax
Deck set-up fee$100.00 plus tax

*No date is secure with out a signed contract and 1/3 payment of Room Rental Fee. Room Rental Fees are non-refundable, due upon booking, and ARE required to secure a date.
*Security is required for all Wedding Receptions and is covered with the Room Rental Fee.

Smoking
Our facility is smoke free. Smoking is permitted on our deck.

Minimums
Friday & Saturday Evenings April 15th thru October 15th:
    Entire Clubhouse $3,000.00
    Banquet Room only $1,500.00
Off-season October 15th thru April 15th:
   $1500.00 minimum
   Linen Fee for off-season events $1.10 per person
 
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2425 Birchmont Beach Road · Bemidji, MN 56601 · Proshop: 218.751.9215 · Clubhouse: 218.751.4535